7.4 Schedule of activities
(Template for a 30-month action - Please adapt as appropriate)
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| Work package 1: Management | ||||||||||||||||||||||||||||||
| Work package 2: Name | ||||||||||||||||||||||||||||||
| Work package 2: Task 2.1. | ||||||||||||||||||||||||||||||
| Work package 2 - Task2.2. | ||||||||||||||||||||||||||||||
| Work package 3 - Name | ||||||||||||||||||||||||||||||
| Work package 3: Task 3.1. | ||||||||||||||||||||||||||||||
| Work package 4: Name | ||||||||||||||||||||||||||||||
| Work package 4: Task 4.1. | ||||||||||||||||||||||||||||||
| Etc…. | ||||||||||||||||||||||||||||||
| Work package n-1: Communication | ||||||||||||||||||||||||||||||
| Work package n: EACI Dissemination Activities | ||||||||||||||||||||||||||||||
| Project meetings a) | x | x | x | x | x | x | ||||||||||||||||||||||||
| Project reports to EACI b) | PR | IR | FRc | |||||||||||||||||||||||||||
| Project Information Sheet & Slides to EACI | X | |
X | X | ||||||||||||||||||||||||||
| Project Webpage/site creation and update | X | |||||||||||||||||||||||||||||
| Project deliverables d) | D1.1D2.1etc. | D3.1 |
a) is recommended to hold consortium meetings about every 6 months. A kick-off meeting should take place in the first 1-2 month(s). A final meeting should be foreseen to present the results to the EACI.
b) According to the model Grant Agreement the minimum number of reports to EACI:
- 1-2 Progress reports (PR; the number of progress reports depends on the duration of the action).
- 1 Interim report (IR – technical and financial),
- 1 Final report (FR – technical and financial) at the end of the action, including a final Publishable Result-Oriented Report.
Please be aware that submission deadlines for the three types of reports have to be indicated in this time schedule, whereas the period covered is fixed in the grant agreement (PR/IR within 1 month after the end of the period, FR at the latest 2 months after the end of the period). The submission deadline of the interim report is to be proposed by the contractors, bearing in mind that it should represent a substantial advancement of the works performed. It is recommended to set the end of the interim period when about 50-60% of the works will have been accomplished.
Examples of submission deadlines (depending on the duration of the action):
24-months-action [month]: PR: 7; IR: 14 / 30-months-action [month]: PR: 10; IR: 19 / 36-months-action [month]: PR: 10, 28; IR: 19
c) The Final Report will be due at the latest 2 months after the end of the action (in this 30 month example: at the end of month 32). Only costs related to the preparation of the Final Report and to an audit certificate (where applicable) are eligible during these 2 months. Note: the Final Report can of course be submitted immediately at the end of the action.
d) Please ensure that the deadlines indicated in the List of Deliverables and the Schedule are consistent.
- Show the time schedule for your action - adapting the template below to your needs (here an example for a 30-month action). Take into account that the maximum duration is 36 months.
- Do not use anything other than “month 1, month 2, etc.”, e.g. do not use fixed dates such as June 2012, January 2013.
- Break down the planning of the work packages on the level of tasks, in order to make this chart meaningful.
- Schedule carefully and foresee sufficient time towards the end of the action to effectively disseminate and transfer your results.
