Difference between revisions of "7.2.1 Work Package 1 - Management"
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Project management aims at ensuring that project objectives are adequately achieved, on time and within the costs estimated, ensuring that decision-making is effective, and ensuring that effective communication among partners and with the Agency is ensured and project progress reports and cost statements are provided timely and accurately. | Project management aims at ensuring that project objectives are adequately achieved, on time and within the costs estimated, ensuring that decision-making is effective, and ensuring that effective communication among partners and with the Agency is ensured and project progress reports and cost statements are provided timely and accurately. | ||
| + | This action includes all activities undertaken by the beneficiaries for the management of the project (administrative, technical and financial aspects) and for meeting the reporting and accountability obligations. The objective is to have the full control of project activities, to intervene promptly in order to give the EACI the certainty of a sound management of contractual issues and to give clear indications to project staff about management rules. | ||
| + | This includes ensuring that: | ||
| + | *all the projects activities are properly coordinated with appropriate levels of legal, contractual, ethical, financial and administrative management of the consortium; | ||
| + | *proper operational project management is provided throughout the project; | ||
| + | *the project’s work is completed within the expected timescales, resources and quality levels; | ||
| + | *appropriate reporting to the European Commission is undertaken. | ||
| + | An experienced management team from FUNITG has been identified for the project’s management. The management structure is presented in the following Management Chart. | ||
| + | |||
==='''b) Description of the tasks:''''' ''=== | ==='''b) Description of the tasks:''''' ''=== | ||
Revision as of 15:42, 4 May 2011
| N° of work package: 1 | Management |
| Duration in months: 30 | Fundación Instituto Tecnológico de Galicia (FUNITG) |
Contents
I. Description of the work:
a) Overview of the Work package:
Project management aims at ensuring that project objectives are adequately achieved, on time and within the costs estimated, ensuring that decision-making is effective, and ensuring that effective communication among partners and with the Agency is ensured and project progress reports and cost statements are provided timely and accurately. This action includes all activities undertaken by the beneficiaries for the management of the project (administrative, technical and financial aspects) and for meeting the reporting and accountability obligations. The objective is to have the full control of project activities, to intervene promptly in order to give the EACI the certainty of a sound management of contractual issues and to give clear indications to project staff about management rules. This includes ensuring that:
- all the projects activities are properly coordinated with appropriate levels of legal, contractual, ethical, financial and administrative management of the consortium;
- proper operational project management is provided throughout the project;
- the project’s work is completed within the expected timescales, resources and quality levels;
- appropriate reporting to the European Commission is undertaken.
An experienced management team from FUNITG has been identified for the project’s management. The management structure is presented in the following Management Chart.
b) Description of the tasks:
1.1.- Coordination of Consortium
1.1.1-Provision of internal democracy tools (communication, consultation and reporting)
1.1.2-Kick-off meeting
1.1.3-Project meetings
1.1.4-Advisory board consultations
1.2-Keeping relations with EACI
1.2.1-Brussels training session
1.2.2-Meeting to present results to EACI
1.3-Monitoring and evaluation
1.3.1-Planning of monitoring and evaluation activities
1.3.2-Monitoring and feedback
1.3.3-Evaluation and reporting
1.4-Risk management
1.4.1-Set up of contingency plan
1.4.2-Maintain preparedness
1.5-Daily management
1.5.1-Operations management
1.5.2-Administrative management
IIa. Outputs of this work package (apart from deliverables):
- organisational setup of the consortium and project;
- 1 internal communication platform
- 6 Project Meetings - 1kick-off (ES); 5 coordination meetings: 2 in presence (IT,PT), 3 on-line
- accountable and transparent financial management;
- accountable and transparent financial management;
- on schedule delivery of project outputs;
- teambuilding and lasting co-operation among partners;
- clear and satisfactory communication with the Agency;
- administrative and project closure in full compliance with contract requirements
IIb. Deliverable of this work package:
- D1.1 Internal communication and information distribution plan
- D1.2 Semestral Advisory Board Reports
- D1.3: Progress Report to EACI (PR)
- D1.4: Interim Report to EACI (IR)
- D1.5: Publishable Result-Oriented Report
- D1.6: Final Report to EACI (FR)
- D1.7: Monitoring Plan (with analytics service)
- D1.8: Contingency Plan
III. Distribution of tasks of each partner in this work package (Award criterion 5):
| Partner | Task(s) for this partner organisation | Related to Task N° |
| FUNITG | Coordination of Consortium; Set-up and maintenace of internal democracy tools; Organisation of Kick Off Meeting in A Coruna (ES); Keeping relations with EACI aand participation in EACI Training Session and result oriented session; Set up of Monitoring and Contingency Plan; Lead Advisory Board; Daily management and administrative management | T1.1; T1.2; T1.3; T1.4; T1.5 |
| INEGA | Participation in the operation management and in the project meetings (in presence and distance conferences); co-organisation of Kick Off Meeting in A Coruna (ES), Participation in advisory board consultations, monitoring and feedback, evaluation and reporting | T1.1; T1.3; T1.5 |
| INEGI | Participation in the operation management and in the project meetings (in presence and distance conferences); organisation of 4th F2F Project Meeting in Oporto (PT), Participation in advisory board consultations, monitoring and feedback, evaluation and reporting | T1.1; T1.3; T1.5 |
| TRECON | Participation in the operation management and in the project meetings (in presence and distance conferences); co-organisation of 2nd Project Meeting in Ancona (IT) , Participation in advisory board consultation, monitoring and feedback, evaluation and reporting | T1.1; T1.3; T1.5 |
| APPLUS | Participation in the operation management and in the project meetings (in presence and distance conferences); co-organisation of Kick Off Meeting in A Coruna (ES), Participation in advisory board consultations, monitoring and feedback, evaluation and reporting | T1.1; T1.3; T1.5 |
| CNAMAR | Participation in the operation management and in the project meetings (in presence and distance conferences); organisation of 2nd Project Meeting in Ancona (IT) , Participation in advisory board consultation, monitoring and feedback, evaluation and reporting | T1.1; T1.3; T1.5 |
Major other specific costs:
[List major other specific cost – if any - by task and describe them shortly]
- Kick-off meeting: DinnerMeeting for 15 participants (€ 600,00); 2 Interpreters (ES-IT-PT) (€ 600,00)
- Administrative management: BankGuarantee for first pre-financing >€ 100.000 ( € 10.000,00, lump sum); AuditCost (€ 5.000,00, lump sum)
Major subcontracts:
[List major subcontracts and shortly describe the tasks covered]
WP 1 do not foresee subontractors.
